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Q. 1

Explain trial balance and the process to check the trial balance in Tally ERP 9?


Trial Balance is mainly a synopsis of all the ledger balances and checks whether the mathematical accuracy and the information is right and balanced. It is a way to verify that the journal entries are correctly posted in the general ledger. In trial balance, the total of all debt balances should be equal the total of all the credit balances.

Q. 2

Mention what is the shortcut to recall the last narration saved for the first ledger in the voucher?


The short cut to recall the last narration stored for the first ledger in the voucher is Alt+R.

Q. 3

Mention the information preserved by Tally ERP 9 after creating a company.


Directory of Tally ERP 9 stores the path to the folder where the data will be stored.

Q. 4

Mention the shortcut to retrieve the last line which is removed in Tally ERP 9?


The shortcut to retrieve the last removed line is Ctrl+U.

Q. 5

Mention the types of vouchers? Also give the shortcut for creating these vouchers?


Types of vouchers that can be created in Tally ERP 9 are: - ** Contra Voucher - (F4): It points the transfer of funds from a bank account to the cash account or cash account to a bank account, or in a different bank account of different banks. ** Payment Voucher - (F5): It explains the historical payments on each account like payment of salary, rental, etc. ** Receipt Voucher - (F6): Describes the transactions that relate to payment received. ** Journal Voucher - (F7): It maintains the expenses to maintain the organization’s running costs. ** Sales/Invoice Voucher - (F8): This voucher describes the sales made, it displays the sale invoice ** Credit Note Voucher - (Cntrl+F8): Entry to this voucher is made when a customer returns the products which wasn’t correctly dispensed. ** Purchase Voucher - (F9): Voucher made for items purchased for running the business like raw materials, etc. ** Debit Note Voucher - (Cntrl+F9): Voucher for keeping records when goods are returned to suppliers due to damage goods. ** Reversing Journals - F10: It is a special entry that gets automatically reversed after the date of the issue. ** Memo Voucher - Cntrl+F10: This voucher marks the unknown expense at a moment of time which can be converted to actual sale voucher, or can be deleted.

Q. 6

What is a group in Tally ERP 9?


Group is a compilation of ledgers of same nature. In any organization, operating costs like electric bills, telephone bill, conveyance, etc. are commonly included in groups. Ledger based on these expenses can be created to be used while accounting vouchers are entered. There are 28 Groups by default in Tally. ERP 9, out of which 15 are Primary Groups and 13 are subgroups.

Q. 7

Mention the shortcut to repeat the narration on a voucher.


For repeating the narration on any voucher we should press Ctrl + R.

Q. 8

Mention what is the shortcuts for Voucher Creation and Alteration Screen in Tally ERP 9?


Tally ERP 9, allows to create master (ledger, stock item) on the voucher by the shortcut Alt+C. To modify any master item on a voucher, we have to select the specific ledger on the sales voucher screen and press Ctrl+Enter.

Q. 9

Mention the types of the ledger that can be made in Tally ERP 9.


The types of the ledger that can be made in Tally ERP 9 are as follows:- 1. Generating sales/purchase ledger. 2. Generating Income/Expense ledger. 3. Generating party ledger. 4. Generating bank account. 5. Generating tax ledger. 6. Generating current liabilities.

Q. 10

What is the pre-defined ledgers available in Tally ERP 9?


1. Cash: Under the group Cash-in-hand, cash ledger is created, where the opening balance can be entered as the books begins from. 2. Profit and Loss Account: This ledger is created under Primary, where previous year’s profit or loss is entered as the opening balance.

Q. 11

What are the features integrated in Tally ERP 9?


>> E-mail option: Users can send reports to multiple beneficiaries. >> Accounting Voucher: Unique ID to each voucher which also ensures that the voucher are numbered sequentially. >> Printing Bank Transaction Details: Provides a choice to print bank details. >> Credit Limits: The Credit Limit control set for a dealer will not be applied on sales order. An alert will be notified of the credit limit, whereas the user can save the voucher >> GST: GST form details are entered in the invoice in its simplest form & will get printed >> Excise for Manufacturers: Details of buyers and suppliers is exhibited on the voucher including daily stock maintenance, according to date, types and Tariff wise >> Payroll: TALLY ERP 9, enables the giving out salary, according to the National Pension Scheme >> Tax Audit: Updated with form like 3CB, 3CD and 3CA as per the requirements of the CBDT >> XBRL: Constrained only for those organizations, having the nature of the report sent to consolidated. >> The TDS facilities are the latest feature over the entire scale of TDS related processes, right from the creation of a TDS liability to discharge and creating the e-file for the same. >> In the latest version of this software, the TDS feature has been totally modified with new features being integrated. >> The ability to deduct TDS and also record the liability (as a result of purchase of services) in a single voucher >> We can also opt for creating the TDS liability on a periodic basis. >> Nowadays we don’t need to create different ledgers for payments associated or not associated to TDS, as the same ledger are being used for both transactions. >> Additional features such as NRI payments are also facilitated

Q. 12

Mention what features are available in Tally ERP 9 for Accounting?


Tally ERP 9 offers the following benefits for any organizations: - 1. Outstanding Management for better Finance Management 2. Cost/Profit Centers Management for better ledger maintenance. 3. Invoicing of all dealers 4. Budget/Scenario supervision 5. Other features like Printing of checks, etc.

Q. 13

What is the difference between Tally ERP 9 and Tally 7.2?


Tally is a solution that integrates the essential functions related to accounting, reporting and inventory in any organizations. Tally ERP has included many features including Payroll management, TDS and other tax parameters.

Q. 14

Explain Tally and its applications?


Tally is an accounting software used for performing various purpose like: - 1. Performing all basic accounting functions of inventory management, 2. Costing like jobs and other miscellaneous overheads 3. Administering payroll of Office Staffs 4. Filing of tax return, profit and loss statement, preparation of balance sheets, GST, trial balance, Fund flow statement, etc. 5. Helping in budgeting and variations in it. 6. Calculation of interest on outstanding amounts. 7. Synchronizing and managing data over different locations.

Q. 15

How you can embed a chart from Excel to PowerPoint?


To embed a chart from excel to PowerPoint, (a) Go to Insert tab (b) In the Text group click the Object command (c) A dialog box will pop up, select Create from file and then click on Browse (d) Select your Excel file and then click on Insert (e) Check the box next to Link to file if you would like to link the data to the Excel chart. This will update your chart automatically whenever the changes are made to the excel chart (f) Click OK and the chart will appear in presentation

Q. 16

How you can record a slide show?


Record a slide show option is similar to rehearse time function but more comprehensive, you can include narration for your presentation by using record a slide show (a) In main menu, click the Slide Show tab and locate the Set Up group (b) Click the Record Slide Show from the drop down. (c) Now can select either of the option Start recording from beginning or Start recording from current slide (d) A checkbox will appear asking “slide and animation timing” and “Narration and laser points”. If you have checkbox the option click on Start Recording (e)When you finish recording first slide you can move to record next slide by clicking on next button on the Recording Toolbar in the top left corner or use the right arrow key

Q. 17

How you can add bookmark to the video in PowerPoint?


To add bookmark to the video, (a) To locate the desired part of the videos click on the timeline (b) Click the Add Bookmark command from the playback tab (c) On timeline, Bookmark will appear, click the bookmark to jump to that location

Q. 18

How you can trim video in PowerPoint ?


To work on specific part of video or to delete some part of video, PowerPoint gives trim option, the playback tab has several options which you can use to edit your video. (a) Select the video you want to trim and click the Playback tab on the ribbon (b)cClick the command Trim Video (c) A dialog box will appear, to set the start time use the green handle and to set the end time use the red handle (d) To preview the video, click the Play button (e) When you are done trimming the video, click OK

Q. 19

How to use PowerPoint Slide Zoom Feature?


To use PowerPoint 2013 Slide Zoom, (i) Beneath the main slide, click on the magnifying glass icon in Presenter View (ii) Hover around the area of the slide you want to magnify (iii) Click and drag the hand tool over the slide to move the slide around while still zoomed in (iv) To zoom back out click the magnifying glass icon

Q. 20

How to merge shapes in PowerPoint ?


To merge two shapes in PowerPoint 2013, Go to à Insert tab (i) You will see the “Shapes” button, click on it. (ii)Select the shape you want. (iii) Repeat the same step again to add second (iv) shape to the slide (v) Select the two shapes (vi) Go to à Format tab (vii) Click on the small icons available and choose your options, like Union, Combine, etc. Here we use option Combine to merge shapes

Q. 21

How you can use and Eyedropper Tool in PowerPoint ?


To match the text color match with the slide, Eyedropper function can be useful. (i) Click inside an already created text box, with in “home tab”, select the font color icon in the navigation bar. In the drop down menu, click the “Eyedropper” at the bottom (ii)Select the Eyedropper option over the part of the image you want to colour and click on it. The font color will change

Q. 22

How can you play music for the duration of your slide show in PowerPoint ?


(i)Download or store music to your PC hard drive and from there upload it to PowerPoint (ii)In the main menu on the “Insert” tab, click “Audio” and then click on “Audio on my PC” (iii)Locate and double click the music file (iv)Click on “Play in Background” under “Playback” tab

Q. 23

How you can create a video in PowerPoint ?


(i) Select the file tab (ii)Select Export and then click Create a Video , video export option will appear on the right (iii)Click the drop down arrow next to Computer and HD Displays for the size and quality of your video (iv)Select the option according whether you want to record narration or not (v)Click Create Video and then save the video

Q. 24

How you can record a slide show in PowerPoint ?


To record a slide show in power point (i) Click the slide show tab, then locate the Set Up group (ii)Click the Record Slide Show drop down arrow. Select either “Start recording from current slide” or “ Start recording from Beginning” (iii) A dialog box will appear, select the desired options “Select and animation timings” and second option is “ Narration and laser pointer” and then click on “ Start Recording” option. (iv) Soon you click on “Start Recording” your presentation will open on a full screen (v) Perform your slide show, when you are ready to move to the next slide, click “Next” button represented with an arrow mark on the “Recording Toolbar”

Q. 25

What is the short cut key for last action performed and to move the mouse insertion point to the next panel in PowerPoint ?


a) Short cut key for last action performed: F4 b) Short cut key to move the mouse insertion point to the next panel: F6

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